Privacy Statement of GG Weddings & Events
Your privacy is paramount at GG Weddings & Events. In our privacy statement, we outline the personal data we collect, the purpose behind its collection, and how it is used, ensuring the utmost protection and confidentiality. We also inform you about your rights related to this data, including access, correction, and deletion, to ensure you have full control over your personal information.
GG Weddings & Events holds the responsibility for the processing of your personal data as detailed in this privacy statement. We are committed to managing your information with the utmost care and in accordance with data protection regulations.
Our Contact Information:
Address: Lobelialaan 48, 2555 PJ The Hague, The Netherlands
Phone: +31 (0) 6 185 64 237
Types of Personal Data Processed
At GG Weddings & Events, we process certain types of personal data, which is essential for us to provide you with our services and to fulfill our contractual obligations. The data we process comes both from your use of our services and the information you voluntarily provide.
- General Personal Data:
- Name (First and Last)
- Home Address
- Phone Number
- Email Address
- Date of Birth
- Bank Account Number
- Names (First and Last) of Guests
- Contact Information of Guests (Email Address and/or Phone Number)
Special and Sensitive Personal Data:
In certain situations, we may also process data that is more sensitive in nature, including:
- Sexual Preference (such as in arrangements for same-sex marriages)
- Religious Beliefs (if relevant to ceremony planning, such as church weddings)
- Ethnic Origin
- Health Information (only if it directly impacts the execution of our services)
We handle all personal data with the highest degree of confidentiality and security, especially sensitive information. The processing of this data is done with your consent and in line with applicable privacy laws.
Purpose and Legal Basis for Processing Personal Data
At GG Weddings & Events, we process your personal data with specific objectives in mind, always ensuring that our actions comply with applicable data protection laws. Here is why and how we use your data:
- Payment Processing: To manage and process payments for our services, ensuring smooth financial transactions.
- Communication: To contact you via phone or email, which is vital for providing personalized services and responding to your inquiries.
- Service Execution: To efficiently carry out the services you have requested, ensuring that every detail of your event is managed as agreed.
- Legal Compliance: To fulfil our legal responsibilities, including administrative duties and compliance with financial regulations.
Our processing activities are grounded in both our contractual obligations to you (when you engage our services) and our legal obligations as a business entity. We are dedicated to handling your data responsibly and transparently, in line with your expectations and legal requirements.
Sharing Your Data with Third Parties
We do not sell your personal data. Sharing is limited to necessary circumstances for service fulfillment or legal requirements. We ensure data protection and confidentiality through strict agreements with any third parties processing your data on our behalf. GG Weddings & Events maintains responsibility for your data security during these processes.
Your data is securely stored in the following locations:
Web Hosting: Via Zoccolo for email contacts and web form submissions.
Email Hosting: Managed through Microsoft's secure services.
Google Drive: All client data is securely stored on Google Drive.
Data Retention Periods
At GG Weddings & Events, we are committed to storing your personal data only as long as necessary for the purposes for which it was collected. Our data retention periods are as follows:
General Personal Data: Retained for 7 years following the last invoice. This duration aligns with our legal obligations for financial record-keeping.
Special Personal Data: Kept for 1 year after the completion of our agreement with you. This period ensures the efficient and accurate execution of the services we agreed upon.
Our retention policies are designed to comply with legal requirements and to serve the operational needs of our services, always prioritizing the security and privacy of your data.
Managing Your Data
Concerns about data handling can also be directed to the Dutch Data Protection Authority at their website.
Automated Decision Making
GG Weddings & Events does not use automated processing for decisions that would significantly impact individuals. All our decisions involve human judgment and consideration.
Social Media Use and Responsibility
Please note that when you communicate through social media channels (such as Instagram, Facebook, and WhatsApp), the responsibility for the privacy of your information lies with you. Our privacy statement does not cover the data handling practices of these platforms. As many are based outside the European Union, EU privacy laws may not apply. We advise you to review the privacy policies of each social media platform you use.
This privacy statement is effective as of January 1, 2024, and supersedes all previous versions. GG Weddings & Events reserves the right to amend this statement. Changes will be effective immediately upon posting to our website.